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Data Retention & Privacy Policy

Understanding how we handle your aviation training data

Policy Overview

Checkride Ready's data retention policies are designed to balance user privacy with aviation safety requirements and federal regulatory compliance. As an aviation training platform, we are subject to FAA regulations that mandate specific record-keeping requirements.

Last Updated: October 27, 2025 •Effective Date: October 27, 2025

Regulatory Framework

Federal Aviation Regulations (FAR)

  • • Part 61: Certification of pilots and flight instructors
  • • Part 141: Pilot schools record-keeping requirements
  • • Part 183: Representatives of the Administrator (DPE records)

Data Protection Laws

  • • California Consumer Privacy Act (CCPA)
  • • General Data Protection Regulation (GDPR) for EU users
  • • Aviation-specific federal record requirements

Role-Specific Data Retention

Applicant Records

Retention Period: 7 Years

From last training activity or checkride

Data Includes:

  • • Training records and progress logs
  • • Checkride applications and results
  • • Endorsements received
  • • Medical certificate information
  • • Flight hours and experience logs

Instructor (CFI) Records

Retention Period: 10 Years

From last instructional activity

Data Includes:

  • • Applicant endorsements issued
  • • Training logs and lesson records
  • • Checkride recommendations
  • • Safety reports and incidents
  • • Instructor certificate information

Examiner (DPE) Records

Retention Period: Indefinite

Permanent FAA requirement

Data Includes:

  • • All checkride examination records
  • • Pass/fail statistics and reports
  • • Examination techniques and standards
  • • Appeals and review processes
  • • DPE designation and authority records

Organization Records

Retention Period: 10 Years

From end of business relationship

Data Includes:

  • • Applicant training records
  • • Instructor certifications and assignments
  • • Aircraft maintenance logs
  • • Safety incidents and reports
  • • Operating certificates and compliance

What Happens After Account Deactivation

Immediate Actions

  • • Account access is suspended
  • • Login credentials are deactivated
  • • Active notifications are stopped
  • • Any upcoming appointments or unspent booking credits must be resolved before deactivation is allowed

Data Anonymization (After the 90-Day Reactivation Window)

  • • Your name and account email/username are anonymized
  • • Emergency contact information is removed
  • • This only happens if the account is not reactivated within 90 days — see below

Regulatory Data Retention (Ongoing)

  • • Training records maintained per FAA requirements
  • • Safety data preserved for pattern analysis
  • • Checkride results kept for statistical purposes
  • • Legal compliance documentation retained

Your Rights and Options

Data Access Rights

  • • Request copies of your personal data
  • • Review training history and records
  • • Access communication logs
  • • Contact support to request an export of your data

Account Control

  • • Deactivate account at any time
  • • Reactivate within 90 days
  • • Update privacy preferences
  • • Opt out of non-essential communications

Questions or Concerns?

Data Protection Officer

Email: privacy@checkrideready.app
Phone: 317.300.7923
Response time: 72 hours

Legal Compliance

Email: legal@checkrideready.app
For regulatory questions and requests
Business hours: M-F 9AM-5PM PST

Data Retention Policy | Checkride Ready