Invitation & Verification Guide
Complete flow from invitation to verified account
An existing instructor, examiner, or admin can invite new users to join Checkride Ready.
How to send:
- Go to your dashboard and click "Send Invitation"
- Enter the email address and select role (Instructor/Examiner/Applicant)
- Add an optional personal message
- Click "Send Invitation"
📧 What happens: The recipient receives an email with a unique invitation code
The invited user receives an email and uses the invitation code to register.
How to register:
- Check your email for the invitation
- Click the registration link or copy the invitation code
- Go to the registration page for your role:
- Fill out your information
- Enter the invitation code in the "Invitation Code" field
- Complete registration
✅ What happens: Your account is created and the invitation is automatically accepted
Step 3: Upload Certificate
For Instructors & Examiners only: Upload your FAA certificate for verification.
What to upload:
- Instructors: CFI Certificate Card (photo or scan)
- Examiners: FAA Authorization Letter
How to upload:
- After registration, go to Upload Certificate
- Select your certificate file (PDF, JPEG, or PNG)
- Click "Submit for Verification"
⏳ What happens: Your certificate is queued for admin review (Status: Under Review)
An administrator reviews your certificate and approves or rejects it.
Admin reviews:
- Certificate number matches registration
- Expiration date is current
- Document is clearly readable
- Information is valid
Admins access:
- Go to Admin Verification Queue
- Review pending certificates
- Click "View Document" to see the certificate
- Click "Approve" or "Reject" with reason
⏰ Timeline: Reviews typically completed within 24-48 hours
Step 5: Verified & Ready!
Once approved, you can use all features of the platform.
🎉 You can now:
- Instructors: Accept applicants and provide training
- Examiners: Conduct checkrides and manage appointments
- Applicants: Book checkrides with verified examiners
